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Container Leasing Software

RAM Intermodal Software provides a lease management application for tank and container leasing companies, rail wagon lessors and other intermodal equipment leasing organisations.

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RAM Intermodal’s specialist solution manages both the daily operations and long term business activities of container lessors. By automating many of the processes associated with lease management, such as automated invoice creation, depot stock control and billing, container leasing companies can move the focus away from time-consuming administration and concentrate on maximising profits. The leasing system fully integrates with a suite of other RAM modules, including Maintenance and Repair, Work Order/Procurement Management and Equipment Sales Management.


RAM Intermodal's Leasing Software will help you to:

 
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Reduce administration time

 
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Increase profit margins

 
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Improve critical processes with real time 
data

 
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Highlight variances, profit opportunities and cost savings

 
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Optimise ROI (Return on Investment)

 
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Manage multi-currency costs and charges

 
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Store complete transaction history of a container’s lifecycle

 
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Improve financial planning

 

Features & Benefits

  • Manages various lease types including Master Leases, One Way Leases, Long Term Leases, Lease Purchase, etc.
  • Records various rate options including fixed daily, monthly, year, volume and time step.
  • Lease terms such as minimum days, free days and Early Termination Option can be defined in the contract.
  • Provides a flexible method to set-up and maintain the type of contracts that conform to industry requirements.
  • If a contract is re-negotiated or extended, a new version can be easily created from the original or a standard template, eliminating the need for multiple data entry.
  • Once agreed, contracts can be applied from any date during the month. The system will simply calculate an itemised line on an invoice, applicable to the relevant contract version.
  • Following the entry of all relevant information, contracts can be printed directly from the system as either Microsoft® Word or PDF documents.
  • Bookings are easy to generate as pre-defined customer and contract information defaults through from the contract and units are allocated quickly using the system's flexible option to on-hire/off-hire in bulk, as a single unit or by EDI.
  • Each booking affects the inventory status of equipment, reserving specific units for on-hire and forcing the required quantity to be entered so that the depot stock function can identify outstanding requirements.
  • Release notifications can be emailed to depots and customers.
  • Free days, minimum days and one time charges can be set at booking level.
  • All off-hire charges entered in the contract will default through to off-hire entry, ensuring that the correct charges are invoiced at all times.
  • Upon receipt of an off-hire notice from the lessee, the system generates a range of customisable documents including off-hire confirmation details, survey information and repair authorisations.
  • Planned redelivery dates are reflected immediately within depot stock to identify large returns to certain areas.
  • Redelivery notifications can be emailed to depots and customers.
  • The system checks that the redelivery depot is in a location specified in the contract.
  • Ensures that containers have been on-hired for the agreed contract term (and applies penalties if not)
  • Automatically creates an estimate record when the unit is redelivered.
  • Invoices are automatically generated from contract, on-hire and off-hire information in one central system.
  • The option to run pre-invoice billing at any time during the month enables users to prepare and validate invoices so they can be sent out promptly at month end.
  • Invoices can be exported to a number of formats including PDF, Microsoft® Word, Microsoft® Excel™ and email.
  • Billing is based upon the lease contract and customers can be billed in advance or arrears.
  • One time charges at pick up and drop off are automatically included in the rental invoicing.
  • Free days are automatically calculated.
  • Miscellaneous Invoicing can be used for estimate re-bills, declared lost invoices and any ad hoc invoicing.
  • Empowers 3rd parties to retrieve documents and information without contacting the lessor.
  • Enhances customer service using simple web-style pages.
  • Provides access to documentation, certificates, redelivery notifications and estimates.
  • Access to real time data avoids delays and speeds up turnaround time, reducing costs and increasing profits.
  • There are options to configure portal for customers or suppliers.
  • Security settings can be configured to the level required.
  • Monitors and allocates costs from 3rd party suppliers using interfaces between repair facilities and the central leasing system.
  • Reduces overall downtime by increasing efficiency within the maintenance and repair process.
  • Allows users to monitor the downtime of containers and the cost of them being absent from the fleet.

Visit our dedicated page on Maintenance and Repair.

  • Work order functionality improves control over the procurement process.
  • Accurate costs are stored and exported directly into the financial system, improving profit control and saving time on data entry.

Visit our dedicated page on Work Order/Procurement Management.

  • A comprehensive inventory of all equipment within the fleet is held on the system, including full technical specifications, fittings, owner history, depreciation, financial contract information, investor details, mileage limits, movement history, products carried etc.
  • The system records and maps all testing history, automatically calculates test due dates and produces overdue test reports.
  • Inventory records can be updated at any time during the equipments' lifetime, ensuring all modifications, changes of ownership, registration numbers, etc are logged accurately.
  • The depot stock facility enables the user to see all outstanding on-hire (GATE OUT) requirements and a full breakdown of every unit, detailing the location, inventory status, equipment type and movements, etc.
  • An overview is available of all units currently in depots.
  • Users can view by location or equipment.
  • Includes on-hired units that have been pre-cleared for redelivery at each depot.
  • Calculates investor pay-outs at a percentage of unit revenue paid either quarterly or at an alternative, user-definable period.
  • It has the flexibility to set up pay out methods to suit all organisations.
  • EDI messages sent from depots for on-hire (GATE OUT) and off-hire (Gate IN) information can be received using the standard CEDEX codes.
  • A wide range of validations can be carried out against messages received and the EDI error reporting allows fast identification of any discrepancies.
  • Lessors can create their own EDI messages.
  • Sales order functionality enables users to reduce administration time associated with the sales process, maximise profits, decrease storage time and enhance the sales flow.
  • Access key sales data in one central system.
  • Profit and loss calculations are accurately stored to help control and guide future sales pricing.

Visit our dedicated page on Equipment Sales.

  • Companies that lease and trade containers can manage daily business operations in one central system.

Visit our dedicated page on Container Trading.

  • Users can access crucial documentation relating to containers on hire. This enables quick, informed decision-making along with improved customer communication.
 

Intermodal Container Leasing Software – Overview

Container Leasing Diagram

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